Human Resources and Admin Executive (Cambodia)

Environment

Acteus is a dynamic, performance-driven company that provides skilled services in the Procurement and Supply Chain sectors.

With over thirty years of combined experience in industries such as Oil & Gas, Mining, Aviation Fueling, Food & Beverage Processing, and Renewable Energies, Acteus brings a full range of synergistic services to complement our clients’ expertise.

At Acteus, we believe that business is first and foremost based on trust from our stakeholders and on reputation. Maintaining this trust and protecting this reputation is the responsibility of every Acteus team member.

Our multi-cultural team creates a rich working atmosphere that encourages both personal and professional development. Acteus proudly boasts a fast-paced, high-productivity, and high-engagement culture that is not suited for those seeking a comfort zone.

Our in-depth knowledge of the Asia Pacific region, together with our growing regional presence, gives us a strong competitive advantage.

The Position

The successful candidate will be responsible for Recruitment, Training and development, Time attendance, Office Administration.
He / She will also be responsible shape the work environment while implementing and maintaining Acteus values on a daily level as well as being the guardian of policies and procedures.
This is an exciting position for a candidate willing to grow along with the Company.
The Human Resources Assistant shall report to Senior Account and Admin Executive and General Manager.

Mission

To ensure Human resource daily task is completed properly on time
To ensure all Human resources documents, file, are kept properly
To ensure all office facilities, Office Equipment is on good condition ready to use

Key Responsibilities

Administration

Manage, control, buy, and distribute office equipment/consumables, including housekeeping items, office supplies, drinking water, coffee, etc.
Manage, buy, distribute, and control stationery stock.
Manage and control the borrowing of laptops, mice, keyboards, and IT devices.
Manage and control uniform stock, company souvenirs, etc.
Coordinate with the Building Administrator for maintenance, repairs, and improvements to building infrastructure, such as toilets, air conditioning, drinking water machines, and office renovation.
Buy office equipment, such as computers, IT devices, desks, etc.
Control the asset list.
Handle hotel bookings, car bookings, and other bookings to support employees in the group who visit Cambodia.
Coordinate with the pest control company monthly to protect against insects and termites.
Coordinate with IT to support employees and ensure they can work smoothly with their devices and network.
Coordinate internal projects assigned by the company.
Request quotas, work permits, and visa renewals for foreigners.

Recruitment and HR Tasks

Prepare job announcements.
Coordinate the interview process.
Send emails to appoint candidates for onsite interviews and set up calendar reminders for interview dates and times.
Key in and update employee data in the employee list file.
Prepare necessary items for new employees, such as email addresses, software licenses, PCs, laptops, and workspaces.
Set up calendar reminders for probation reviews, including 45-day and 90-day reviews, and prepare probation evaluation files.
Assist in preparing SOPs and the employee handbook.
Prepare payroll.

Time Attendance

Track, key in, and record employee leave.
Import time attendance from the fingerprint scan device to generate late and leave reports.

Welfare

Submit documents online to register new and resigned employees for the National Social Security Fund.
Submit life insurance documents for new employees, notify the provider of resigned employees, and prepare documents for yearly group insurance renewal.

Other Job Assignments

Reports to:

Senior Account and Admin Executive and General Manager

Qualifications required

Bachelor’s degree (Human Resources or related field)
Previous Experience in HR Role (1 to 3 years)

Required Technical Skills

Computer and Microsoft office expertise
Good understanding of Labor laws

Required Soft Skills

Good coordinating & Service mind
Be dedicated and responsible to work
English communication skill
Anticipation & Long-Term vision
Empathy and Multicultural Approach

Key Performance Indicators

Quality of work as assigned
Quantity of work as assigned
Work can be done on time as assigned
Number of jobs mistaken